List of IsoStock features

Features

IsoStock has a considerable number of features. IsoStock's flexibility allows you to use whichever features are relevant to your site. There are no fixed ways to use IsoStock and most features work independently of each other.

The options are fully controllable within the Setup, and through the Security options.

Click on the headings below for a list of features.

General features

IsoStock should easily and quickly meet the regulatory requirements in your country, in the area concerning the recording of holdings, accumulations and disposals of radioactive substances.
Warns visually when exceeding a user selected percentage of holding, accumulation and disposal limits.
Automatically updates decay, in any units, producing an accurate measurement to the minute at any time, but reports in the units applicable to your country i.e. MBq or mCi
Automatic generation of reference codes with user defined formats for each area of the system.
Enter requests – users can enter requests which can later be authorised.
Enter orders – system checks against limits to ensure they will not be exceeded when compounds are delivered.
Standard requests - for quickly duplicating requests and orders on a regular basis
Receiving to holding stores - for confirming receipt of a package eg. by a security department, without having to confirm the radioisotope details
Records all transactions against compounds and builds a history on a ‘page per compound’ basis.
Sub-sampling for usage, splitting, diluting, synthesis and generator elution.
Flexible use of activity units on a per compound basis – Bq, KBq, MBq, GBq, TBq, Ci, mCi, μCi.
Flexible use of quantity units on a per compound basis – μl, ml, l, μg, mg, g, capsules, vials, doses, boxes, kits, tips, vials, aliquots.
Two part request and dispense option for moving compounds between departments to minimise re-ordering compounds that other departments may no longer need.
Preparation option for sub-sampling based on an activity required at a specific time in the future.
Structured representation of the site using departments, locations, stores.
Stock checks based on departments, users, or locations, complete with record against each compound that the check was made.
Comprehensive waste/decay store management – accurate activity of waste containers with full break down of contents.
Consignments - organise waste containers into a single consignment for disposal to a waste collection company.
Quickly provides information retrospectively in the event of an investigation.
Records certificates for holding, disposal, accumulation, acquisition and sealed sources.
Manages sealed sources with leak tests and location checks.
Optional barcode and labelling functions.
Historical record of all data.
Extensive search facilities for find data quickly.
All day to day screens have a flexible report function showing detail of highlighted items, or detail in list form in selectable formats.
Further reports provided with parameters for dates, departments, user, list order etc.
All reports exportable in PDF format, CSV and to clipboard.
Highlights compounds which have not been disposed of within specified time periods
All entries full editable with audit trail specifying user, time and reason, and the previous data replaced.
Fully customisable security access with multiple levels and passwords.
Extensive Help facilities - 125+ page manual plus online context sensitive help.
Fully networkable with automatic version check and automatic client update

Requests, orders and receiving compounds

Day to day use of compounds

A compound is shown on a single page with all the details and corresponding transactions, in a similar way as they would in a paper system. All transactions are recorded in a list underneath the compound details.
A user can take a subsample from a compound, creating a "Use" record against the original, and creating a new compound with it's own reference code for the subsample.
Reference codes can be allocated to new compounds and subsamples automatically, with a flexible format.
Subsamples are fully traceable and shown against the parent compound as a transaction. There are options to move between the parent and child compounds.
Sub-sampling/dispensing can be made in units of activity, quantity, or percentage. It is always decay corrected to the date/time given and the other figures are automatically calculated.
Using the dilute/synthesise option, a subsample can be taken and given a different name and units of quantity. The activity is fully traceable from the parent compound.
A subsample is treated like any other compound, so all transactions can be made to any compound/subsample regardless of how many times they are split.
All compounds and subsamples have reference code, name, batch/lot numbers, quantity and activity, concentration, specific activity, reference date/time, received/created date, storage location, supplier, catalogue code, isotope, cost
Units can be selected for each individual compound. Activity can be in kBq, MBq, GBq, TBq, μCi, mCi, Ci. Quantity can be in common units such as mg, g, μl, ml, etc. As transactions can be recorded in quantity there are also units such as capsules, doses, kits, vials, boxes, aliquots, tips, where the volume/mass is less relevant.
Disposals can be recorded against compound. Up to 5 routes can be selected simultaneously and proportions allocated by quantity, activity, or percentage.
New containers can be created at the time of disposal and allocated unique reference codes automatically
Subsamples can be moved between location, department or user.
Free text notes can be recorded against any compound.
Generate/elute option for recording eg. Tc99m from a Mo99 generator.
Combine compounds taking all or part of two or more compounds to create a new compound.
Transfer compounds off site, creating a consignment with the details. The consignment is placed on the clipboard in text format along with coded data that can be emailed to another site that uses IsoStock.
Two part request and dispense option for transferring compounds between users in different departments. Both must complete their own part of the transaction.
Treatment preparation option for creating a subsample that needs to be of a given activity at a given date/time. Useful for short lived isotopes.
Option to adjust the quantity of a compound to account for over dispensing that was not known at the time of receipt.
Generic beta and alpha isotopes for complex compounds, or where the makeup is unknown.
Break apart option for sub-sampling generic beta and alpha compounds into known isotopes.
A free text transaction for recording anything that cannot be categorised into one of the other options.
Attach documents of any type to any compound.
View decay table of any compound with selectable units. Table shows activity of both the whole compound, and at different proportions, ie. a 250μl sample will be shown with the decay from 5μl to 250μl at 5μl intervals.
View decay graph of any compound.
Compounds can be copied to the clipboard, with the format and layout defined in the setup.
Compound labels can be printed with barcodes, with the format and layout defined in the setup.
Automatically calculates the quantity, activity, percentage etc. based on entered figures combined with the concentration, date, time and half-life. The user entered fields are always highlighted.
Compounds can be shown in list form. Columns can be sorted, resized and ordered to the users own requirements.
Options for listing compounds belonging to selected departments, users, in a given location. Free text search on compound name, catalogue codes, project numbers, batch numbers, lab book numbers.
Quick find option to select a compound by reference code. Historical list to instantly jump to a recently accessed compound. The list is personal to the user.
All historical records can be searched for and displayed.
All transactions are recorded with the date, time and the user.

Waste

Will account for both direct routes such as aqueous waste to the drain, and accumulated waste in containers and held in a decay store.
All direct waste streams can be defined as required eg. Drain waste can be split into individual sinks or labs, and labels given as they are named on your site.
Waste containers can be named to describe the physical containers you use eg. 10 litre yellow bins.
When making disposal the user selects the waste stream, and if it is a container type, the reference code for that container. Only containers of the type selected will be shown.
Calculations for waste within a container are full decay correct as per the material, date/time and activity placed in the them.
Containers can be allocated to departments, or locations, or shared.
Containers can be used for single or multiple isotopes. Each isotope is decay corrected individual for an accurate record.
The type of waste can be recorded for a container type, eg. Solid, Organics etc.
A container type can be created to cover multiple waste items. The number of items the container applies to is specified by the user.
A container can be sealed to prevent further disposals. The date/time and user is recorded.
The contents of a container can be viewed showing each disposal that makes up the waste. This is fully decay corrected.
Containers can be placed inside other containers.
The activity within a container can be manually entered to allow for sharps bins etc. where the user may only make estimations of what went into them from their compounds.
A department or user can request the a container is collected, and can specify where it is to be collected from if this differs from the containers original location.
A collection screen, and report, shows all the containers that require collecting. Age limits can be placed on container types so that any container over this age is also shown.
Multiple waste containers can be selected and transferred to the Decay Store once collected.
Accumulated waste in the decay store can be displayed, with the container types, decay corrected activity, isotopes and age.
The decay store can be split into any number of locations.
Waste containers can be multiple selected and placed on a disposal consignment. This can be in preparation of a future collection which will take place.
Disposal consignments can be decay corrected to a date in the future, ie. when they are to be collected.
Disposal consignments details can be copied to the clipboard for emailing to the collection contractor. This also contains data readable by another IsoStock system.
Waste can be analysed to establish activity on a specific date in the future, or the date at which it will have decayed to a given level.
The waste screens show items that are close to and exceeding any limits.
A consignment can be recorded as disposed of when it finally leaves the site.
The consignment screen shows all outstanding consignments awaiting disposal, or historical disposals - these are fully searchable by consignment reference, or by container reference.
A decay graph of a container or consignment can be displayed.
A decay table of a container or consignment can be displayed.
Labels can be printed in a layout and format defined in the Setup.
Waste details can be copied to the clipboard in a layout and format defined in the Setup.

Sealed Sources

Licences / limits / regulations

Setup and security

Any number of security levels can be created. There are over 240 options to select user functions allowed or disallowed.
All edits are accompanied by an audit trail. When an edit is made the user is presented with the changes and asked to enter why they made the change (default reasons can be setup). The changes are recorded along with the user, reason, date/time, previous data and new data. Audits can be show on the screen they made, or as a generic list for a given period.
All data can be edited by the user subject to the user's security. Where an edit would influence a subsequent entry, there are options to freeze the more recent transactions, and re-edit/recalculate them after the edit is made.
Historical records can be edited and decay correction will be correct as if entering at that time.
Limits can be placed on users to restrict editing of records after a given time. You can define which security levels this applies to.
All setup options are fully editable by the Supervisor.
Isotopes can be selected from the master list, and can be allocated for use in open or sealed sources. Any additional isotopes not on the 140+ list will be added on request.
A default list of suppliers can be setup.
The site can be divided into any number of departments. Compounds are then allocated to users within departments. A department has an RPO and deputies for reporting who receive notifications of limits exceed by their users.
Departments can be grouped for reporting purposes.
Locations can be defined in a hierarchy of 3 levels. These could be eg. Top level - labs or rooms. Second level - fridges, freezers, stores. Third level - shelves within stores.
Locations can be specified as usable for open sources, sealed sources, waste containers, waste collection points, temporary holding are for receipt, decay stores. Or any combination of these.
Locations can be defined as accessible by the site, a department, or a number of departments.
Locations can be grouped for reporting purposes.
A default list of commonly used compounds can be defined along with supplier, catalogue code, name, pack size (if in different quantities), isotope, activity, quantity and concentration. The most common compounds can be set to list at the top with all others alphabetical by catalogue code beneath.
All disposal routes licensed for use can be defined. These are categorised by direct routes (ie drains), container types, collection contractors, incinerators, land fill, and non-waste transfers.
Container types specify their waste type (solid, aqueous, organic, low level, exempt, sealed source), the maximum time that they should ideally be kept in the department or decay store, whether they are generally mixed isotope, their default size in litres or kilograms.
Disposal routes can be sorted to list the most commonly used first.
Protocols can be defined to group compounds.
Quick disposals can be defined to allow proportions to be allocated to different waste streams simply by selecting a disposal type from the list.
Tasks can be defined and allocated to security groups to prompt them to perform given tasks at defined intervals. A report shows tasks outstanding by the users.
Personal settings can be defined to specify how some screens are displayed, and also the type of summary report that is given as the user logs in.
General preferences allow for setting of the base units for reports, currency, date format, the site RPO, the default periods for sealed source leak tests, calibrations and location checks, and the default periods for waste analysis.
Reference codes are automatic produced. The format can be specified individually for compounds, orders, waste, consignments and sealed sources. The format can be made up from years, months, days, free text and counters.
Subsample reference format can specified in a number of formats.
Users can be allocated to the site, a single department, or a number of departments, and at a specified security level.
Where a company has multiple sites a list of sites and relevant servers can be entered for switching between sites/licences.
An option is available to the Supervisor to package the data in a format readable by The Gillett Partnership that can be emailed for support purposes.