What is it?

IsoStock© is a PC based automated record keeping system for requests, orders, holdings, movements, splits, dilutions, department and accumulated waste, containers and bags, decay store, disposals, and reporting of radioisotopes, and remember, you use it without the need to think about decay!

IsoStock© has been designed to ease the task of record keeping and help users of radioisotopes to meet the requirements of their regulatory agency.

Although regulations may differ slightly from country to country, the core record keeping is the same, and we believe that IsoStock© would be of benefit. IsoStock can be configured to take account of any differences, and is not restricted to UK use. If you have queries on where your regulations may differ, please do not hesitate to contact us.

Who is it for?

IsoStock© is intended for use by any person responsible for keeping the records of the holdings, accumulations and disposals of radioactive material in accordance with the certificates/licences issued by a regulatory agency.

IsoStock©, however, provides many additional features which users will find extremely useful and timesaving, and remember, you use it without the need to think about decay!

Multi User - Networked

A multi user site could have 100s of users all entering their day to day use of radioisotopes into IsoStock©.

By allowing end users to enter their records, this relieves the burden on the site and department Radiation Protection Officers.

The site Radiation Protection Officer overlooks all activities.

Departmental RPOs can be given the task of overlooking activities within their area.

Using the extensive security features with over 200 configurable options, specific tasks could be delegated to groups of users.

For example, their could be a group that handles ordering new compounds. There could be another that handles waste management.

As the system is networked there is no need to produce monthly summaries as all users, subject to security access, are able to instantly generate reports.

Single User - Stand Alone

Although the multi-user features of IsoStock© provides considerable benefits for large sites, the system can be configured for use by a single user.

The site Radiation Protection Officer, or the designated user, enters all the records which are given to him in paper form.

The available features are identical regardless of whether used as single or multi user.

But is it easy to use?

Yes, it is very easy to use! IsoStock© has been developed to replicate the different tasks that the radioisotope user peforms. The screens are often very similar to the paperwork the users currently use.

The setup, security and menu system work to provide the user only the options that are applicable to them, with the compounds they are working with.

Although we offer training, many sites are able to use IsoStock© immediately. The brief use of an evaluation system often provides more than enough experience to get an installation up and running.

Entering compounds

IsoStock displays its compounds in a "one compound per page" layout. In this way, it is very easy to see the complete status of any compound.

All the transactions, including disposals, dilution, sub-samples etc. are shown on the single page against the compound.

This information may also be printed on a single sheet to be filed or kept with the compound.

Finding compounds

By default the system only presents you with current active compounds either in page by page or list form.

Searches allow you to quickly find the required compound via references, compound name or batch, owned by department, user, held in location, store etc.

A quick find option, personal to the user logged in, provides instant one click access to recently used compounds.

With any search the compounds can be presented in list form, with instant switching between the list and individual compound view.

Recording the disposal records

Once you have located the relevant compound page you just hit the ‘Dispose of this compound’ option.

The user is presented with disposal routes applicable to your site, and simply specifies how much of the compound went by which route, or into which container.

This can be done either by percentage, activity or in units of quantity.

How do I deal with decay?

You don't - IsoStock© handles all decay calculations automatically.

Decay is applied any time activities are used, and all figures are decayed to the minute.

As all transactions require a date and time, data can be entered historically and decay will still be accurately applied as if you had made the transaction at that time.

All the records within IsoStock© are subject to decay, from the initial receipt right through to the final disposal.

What units can I use?

You can use a variety of units for activity: TBq, GBq, MBq, KBq, Bq, Ci, mCi, μCi.

For quantities you can use : μl, ml, μg, mg, g and also capsules, doses, vials, kits, boxes, aliquots and tips.

For example you have 3 capsules at a certain activity per capsule, you could later use 1 capsule - with no need to worry about the exact activity, quantity or decay.

Units are selected individually for every compound.

All summary reports are calculated in MBq or mCi depending on requirements in your country.

What about limits?

IsoStock© is always checking your limits for Holding, Disposals, Acquisitions, Waste and Sealed Sources.

Limits can be set for the site and, if required, for individual departments.

Instant visual reports are available showing each limit which has been set, and the current situation with regard to that limit as a total and percentage.

Reports are based around your limits, i.e. if you have a combined monthly aqueous limit for 123-I and 125-I, IsoStock© calculates how much 123-I and 125-I has been disposed as aqueous waste during the month and combines the total for you.

You can be notified when approaching your limits.

And my report to the regulatory agency?

IsoStock© produces your monthly/annual return for you - no summarising or additional work is necessary.

It is laid out in a format which should be acceptable to your regulatory agency.

It can even be produced showing individual months.

Can it handle waste?

IsoStock© handles waste extremely well from the moment it is put into a bag/bin in the laboratory, thru' decay store, and final disposal.

Bags and containers can be created within departments.

Any number of used compounds or sub-samples can be disposed of into the bags.

IsoStock© keeps track of every piece of waste from every different compound that ends up in an individual container.

All accumulated waste is decayed to the minute, and accurately based on each half-life where a container contains more than one isotope.

Many options are available for managing the collection and decay of waste. Calculations can be made to indicate the date when bags will have decayed to specified levels.

Bags can be allocated to consignments for disposal automatically calculating the total activity on disposal date for each bag and the total for each waste type, obviously all decay corrected.

The complete contents of a bag can be shown, allowing you to see each disposal transaction that contributed to a bags activity.

What reports will it produce?

IsoStock© has a large number of reports and options. Some are visual, some are printed, many have options.

The screens have options for printing the current compound, order, container etc. that is being displayed.

The screens have options for printing any list of items being displayed.

Exports can be made to PDF files, and CSV files for Excel. The reports can be placed on the clipboard for direct pasting into emails.

Just click on Reports to see the list.