IsoStock is a management system to simplify the task of record keeping and help users of radioisotopes to meet the requirements of their regulatory agency with regards to radiation safety.

IsoStock has been developed with a fully configurable setup to take account of the differences in regulations that apply from country to country. If you have queries regarding your regulations, please do not hesitate to contact us.

IsoStock is intended for use by any person responsible for keeping the records of the holdings, accumulations and disposals of radioactive substances and sealed sources in accordance with the certificates/licences issued by a regulatory agency.

IsoStock provides many additional features which users will find extremely useful and timesaving, and remember, you use it without the need to think about decay!

Multi User - Networked

A multi user site could have 100s of users all entering their day to day use of radioisotopes into IsoStock.

By allowing end users to enter their records, this relieves the burden on the site and department Radiation Protection Officers.

The site Radiation Protection Officer overlooks all activities.

Departmental RPOs can be given the task of overlooking activities within their area.

Using the extensive security features with over 200 configurable options, specific tasks could be delegated to groups of users.

For example, their could be a group that handles ordering new compounds. There could be another that handles waste management.

As the system is networked there is no need to produce monthly summaries as all users, subject to security access, are able to instantly generate reports.

Single User - Stand Alone

Although the multi-user features of IsoStock provides considerable benefits for large sites, the system can be configured for use by a single user.

The site Radiation Protection Officer, or the designated user, enters all the records which are given to him in paper form.

As IsoStock automatically corrects for decay, records can be entered respectively without the need for calculation.

The available features are identical regardless of whether used as single or multi user.

Yes, it is very easy to use!

IsoStock has been developed to replicate the different tasks that the radioisotope user performs. The screens are often very similar to a paper based system.

The setup, security and menu system work to provide only the options that are applicable to the user, and the compound they are working with.

Although we offer training, many sites are able to use IsoStock immediately owing to it's intuitive design. The brief use of an evaluation system often provides more than enough experience to get an installation up and running.

Entering compounds

IsoStock displays compounds in a "one compound per page" layout similar to a paper record. In this way, it is very easy to see the complete status of any compound.

All the transactions applying to the compound, including disposals, dilution, sub-samples etc. are shown on the same page.

This information may also be printed on a single sheet to be filed or kept with the compound.

Finding compounds

By default the system presents the user with current active compounds either in page or list form.

Searches allow the user to quickly find the required compound via references, compound name or batch, the department or user it is owned by, held in a given location, store etc.

A quick find option, personal to the user logged in, provides instant one click access to recently used compounds.

With any search the compounds can be presented in list form, with instant switching between the list and individual compound view.

Recording the disposal records

Once the user locates the relevant compound page they just hit the ‘Dispose of this compound’ option.

The user is presented with disposal routes applicable to your site, and simply specifies how much of the compound went by which route, or into which container.

This can be done either by percentage, activity or in units of quantity.

Other records

Recording details of Sealed Sources and other transactions are just as easy.

Yes!

IsoStock handles all decay calculations automatically - YOU don't need to!

Decay is applied any time activities are used, and all figures are decayed to the minute.

As all transactions require a date and time, records can be entered historically and decay will still be accurately applied as if you had made the transaction at that time.

All the records within IsoStock are subject to decay, from the initial receipt right through to the final disposal.

You can use a variety of units for activity: TBq, GBq, MBq, KBq, Bq, Ci, mCi, μCi.

For quantities you can use : μl, ml, μg, mg, g and also capsules, doses, vials, kits, boxes, aliquots and tips.

For example you have 3 capsules at a certain activity per capsule, you could later use 1 capsule - with no need to worry about the exact activity, quantity or decay.

Units are selected individually for every compound.

All summary reports are calculated in MBq or mCi depending on requirements in your country.

Yes!

IsoStock handles waste extremely well from the moment it is put into a bag/bin in the laboratory, through decay store, and final disposal.

Bags and containers can be created within departments and any number of used compounds or sub-samples can be disposed of into the bags. IsoStock keeps track of every piece of waste from every different compound that ends up in an individual container.

All accumulated waste is decayed to the minute, and accurately based on each half-life where a container contains more than one isotope.

Many options are available for managing the collection and decay of waste. IsoStock will calculate the date when bags will have decayed to specified levels.

Bags can be allocated to consignments for disposal automatically calculating the total activity on disposal date for each bag and the total for each waste type, obviously all decay corrected.

The complete contents of a bag can be shown, allowing you to see each disposal transaction that contributed to a bags activity.

Yes, 100% including editing!

IsoStock fully tracks activity from "cradle to grave". For every compound that is received on site a full transaction list is recorded showing every split, usage, dispense, dilution, synthesise, subsample, movement, disposal, stock check, etc.

A simple search for the compound will provide all this information.

Waste containers are also fully traceable and the contents detailed. You can see exactly which compounds, subsamples and quantities are contributing to the activity within a container. IsoStock also tracks dates, times and users for sealing and moving containers, and their final disposal.

A simple search for the container will provide all this information.

All editing and deleting is fully audited with date, time, user, changes, and requires a reason.

Yes!

IsoStock will track all of your Sealed Sources, with details of the Source and any equipment or housing in which it is contained.

You can record details of movements, leak tests, calibrations, and location checks.

You can specify intervals for leak tests, calibrations and location checks, applicable to all sources and also to individual sources. IsoStock will prompt when these are due.

Yes!

IsoStock is always checking your limits for Holding, Disposals, Acquisitions, Waste and Sealed Sources.

Limits can be set for the site and, if required, for individual departments.

Instant visual reports are available showing each set limit, and the current situation with regard to that limit as a total and percentage.

Reports are based around your limits, i.e. if you have a combined monthly aqueous limit for 123-I and 125-I, IsoStock calculates how much 123-I and 125-I has been disposed as aqueous waste during the month and combines the total for you.

You can be notified when approaching your limits.

Yes, many!

IsoStock has a large number of reports and options. Some are visual, some are printed, many have options.

Almost all screens have option to print what is displayed, in list or detailed form.

Exports can be made to PDF files, and CSV files for Excel. The reports can be placed on the clipboard for direct pasting into other documents or emails.

IsoStock produces all the detail for your monthly/annual reports for you - no summarising or additional work is necessary.

All the historical records are instantly accessible to aid with a regulatory inspection.

No.

IsoStock is extremely easy to setup, install and administer. We will perform all the initial setup of your system and can also migrate current data.

Technical support is included as part of your annual subscription which provides hand holding, bug fixes and updates.

IsoStock is available on an annual subscription which includes licence, technical support, all bug fixes and updates.

1. Have a look through the features and screenshots for more details on functionality.

2. Contact us by email info@gillett.co.uk or via telephone on +44 (0) 844 736 2660 (option 1)

3. We will visit your site for a detailed demonstration to you and all interested colleagues without obligation or cost. We want you to see it doing what you need to do!

4. If you are happy with the demonstration we can provide an evaluation system without obligation or cost.